The 23 bestSaaS Management Platforms The ultimate listing

Definitions, Criteria, and Market Outlook in 2024
illustration of a man searching for rocks with logo on them
Here is a list of the 23 best SaaS Management tools:

1. LicenceOne: The ideal online solution for SMEs
2. Trelica: Where employees can evaluate the tools they use
3. SailPoint: An historic player in access security
4. LeanIX: A solution for IT teams in large enterprises
5. Substly:
Allows synchronisation with Nordic accounting tool Fortnox
6. Cledara: Virtual cards for SaaS purchases
7. Airbase: Not only SaaS but all company purchases
8. Spendesk: Purchase not only your SaaS and advanced categorization
9. AppBind: For agencies making payment on behalf of their clients
10. Vendr: Software purchasing marketplace
11. Zylo: Negotiation service for purchases
12. Zluri: An Indian player for IT departments
13. Sastrify: Negotiation and administration service
14. NachoNacho: Where companies benefit discounted SaaS
15. A French procurement service
16. Spendflo:
All your SaaS contract in one place
17. Tropic:
Helps its customer source their next SaaS
18. Vertice:
A workflow to buy new software licences
19. Torii: Fighting Shadow IT for large companies
20. BetterCloud: Security and compliance for operations
21. Lumos: Employee onboarding and offboarding for fast growing companies
22. Coreview:
Best option for enterprises using Microsoft 365
23. Basaas: A browser to centralize the information
Table of contents

SaaS solutions have become essential for businesses. In the 1990s and 2000s, on-premises software accompanied the first wave of digital transformation. Then, usage evolved with an explosion in the offering and adoption of SaaS between 2010 and 2020.

New challenges have therefore arisen for CFOs, CTOs, and other managers:

  • Managing SaaS expenses.
  • Controlling application usage.
  • Ensuring compliance.

SaaS Management solutions address these challenges, enabling companies to save between 10% and 30% on software subscription expenses.

However, this market is as recent as SaaS adoption. How to solve the problem and optimize companies' SaaS expenses? Different approaches:

SaaS spend detection (via bank account, finance/accounting software or virtual cards)

SaaS procurement or SaaS negotiation

SaaS operations: security and user management

You'll find detailed explanation for each of these sub-categories.

Have a good read!

Criteria for Comparing SaaS Management Platforms

The solutions listed here are still diverse because the market is fragmented. There is no single offering that objectively covers all a company's needs for implementing a SaaS Management policy.

Actors target different market segments, mainly varying by company size, number of employees, number of different software subscriptions, and total annual expenses.

Comparison criteria include:

  • Company characteristics: year of establishment, number of employees.
  • Target market: company size, sector, number of SaaS, volume of expenses.
  • Pricing: SaaS expense volume, success fees, number of users, etc.
  • Unique Selling Proposition (USP): Specific elements that can distinguish this player in its market.

Subcategories by usage and functionalities:

The proposed benchmark highlights three main categories related to functionalities or services:

  1. Spend Management: Purchase management.
  2. SaaS Procurement or SaaS Negotiation: Negotiation services/marketplace.
  3. SaaS Operations: Security and user management.

Specifics of each subcategory are detailed below. Some trade-offs were necessary for solutions that sometimes have common features in these different subcategories.

Overview of the 23 Best SaaS Management Solutions

SaaS Spend Management

The widespread adoption of cloud tools has brought several problems:

  • Uncontrolled employee spending.
  • A decentralized purchasing process.
  • Opaque access and usage tracking.

The specific SaaS Spend Management sector was born.

The best solutions that allow companies to manage their software subscription expenses are distinguished by their detection mode of SaaS expenses through two key features:

  1. Detection via integrations (bank account, finance/accounting software).
  2. On-demand virtual payment card creation.

Detection via integrations (bank account, finance/accounting software):

1. LicenceOne

Ideal for SMBs. Takes less than 10 minutes to organize all expenses by team and users. Expense information can come from two different sources:

  1. by connecting the company's bank account(s)
  2. by using integrations with accounting software (Xero, Quickbooks, Sellsy, etc.)

In both cases, setup is automatic and takes less than 10 minutes.

Key features:

  • Detection of all paid and free SaaS
  • Automatic renewal management
  • Application usage tracking
  • User offboarding.

Pricing / Free Trial:

  • The most affordable for companies with 30 to 300 employees
  • No commitment subscription: €1/month/user

Their story in one sentence:

A French startup founded in 2020 by a team passionate about SaaS products.

Start your 30-Day Trial with LicenceOne -->

2. Trelica

Founded in 2018 in England. The application offers many integrations with different finance/accounting software and stands out with a user evaluation feature.

Key features:

  • User evaluation and surveys,
  • Expense discovery through finance software,
  • Native integrations for more detailed application usage information

Pricing/free trial:

  • Free trial available
  • Starting from €290/month
  • Note that access to SSO integrations comes with an additional cost for most SaaS platforms

Their story in one sentence:

Trelica is a relatively small player with 15 employees based in England, focusing on internal user feedback.

See how Trelica gauges user satisfaction -->

3. SailPoint

An American company founded in 2005, acquired by investment fund Thoma Bravo in 2022. Their offer is clearly geared toward large corporations, with most of their references in the Fortune 500.

Key features:

  • Cloud access security (IaaS)
  • Password manager
  • License management

Pricing/free trial:

  • No self-accessible free trial
  • Targets Fortune 500/CAC 40 companies
  • No public pricing

Their story in one sentence:

An historic American player (2500+ employees) that places cloud access security at the heart of its offering for large enterprises.

4. LeanIX

With 1000 clients and references such as Adidas, Bosch, and Volkswagen, LeanIX is undoubtedly a solution for IT teams in large enterprises. Their offering embraces organizational complexity. They offer dedicated human support.

In September 2023, SAP acquired LeanIX.

LeanIX's offering is structured around three distinct products:

  1. The SaaS Management Platform
  2. Value Stream Management
  3. Enterprise Architecture Management

Screenshot of LeanIX SMP (Source: LeanIX)

The SMP part comes from another player (Cleanshelf) acquired by LeanIX in 2021. Their wide range of integrations caters to companies equipped with Cloud Access Security Broker (CASB) solutions or ERP (NetSuite, Sage, SAP Concur).

LeanIX very detailed product specifications are available online.

5. Substly

Substly was founded in 2018, and the product has been available since 2020.

The discovery of subscriptions is possible thanks to integrations with Xero, Quickbooks, Microsoft Dynamics, and Fortnox (a Swedish accounting solution).

Banking integrations are limited to Europe.

Key features:

  • Adjustable expense tracking dashboard
  • User evaluations
  • Employee onboarding and offboarding
  • Chrome extension

Price / free trial:

  • Starting at €1,200 annually (with integrations)
  • Free trial available

In one sentence:

Substly is a small Swedish company that has developed a SaaS Spend Management solution dedicated to SMEs to address a problem they had encountered themselves.

Detection through on-demand virtual payment cards

6. Cledara

Founded in 2018, Cledara positions itself more as a Fintech and offers a virtual card payment service. SaaS expenses are recorded based on transactions made using these purchase cards. Integrations with accounting software are also a possibility.

Key Features:

  • Service for paying SaaS via virtual card
  • Integration with accounting software
  • ISO270001 and SOC 2 compliance option

Price / Free Trial:

  • No standalone free trial available
  • Cost based on the number of applications and users tracked
  • Starting at £3,252 per year to track 35 applications

Their story in one sentence:

Cledara's service was created by a team from the finance industry, and their customers benefit from cashback by using their virtual bank card service.

Access Cledara's payment solution

7. Airbase

Airbase takes a comprehensive approach. This powerful platform covers all of a company's purchases, not just SaaS. The tool is robust, targeting large SMEs (+100 employees) and organizations with multiple subsidiaries.

They have created a very active "off the ledger" community in the USA, bringing together finance and accounting professionals.

Key Features:

  • Expense approval workflow
  • Integration with accounting software
  • Custom dashboards
  • Invoice centralization

Price / Free Trial:

  • No standalone free trial available
  • Prices are not public

Their story in one sentence:

Airbase was founded in 2017 and raised nearly $250 million. It's one of the unicorns in purchasing solutions alongside Spendesk.

8. Spendesk

With a similar approach to Airbase, Spendesk is the European player that offers comprehensive purchasing coverage. They issue physical and virtual payment cards and, depending on usage, classify SaaS purchases specifically.

Key Features:

  • Expense management via physical, virtual cards, and bank transfers
  • Consolidation, VAT, and pre-accounting
  • Purchase validation based on roles/teams
  • Management and reimbursement of expense reports

Price / Free Trial:

  • No standalone free trial available
  • Prices are not public

Their story in two sentences:

Spendesk is a French startup founded in 2016, covering the specific needs of the countries in which it has expanded, from German per diems to French mileage expenses and pre-accounting

Spendesk's benefits

Learn more about Spendesk

9. AppBind

AppBind offers a service distinct from the other solutions in this listing. It's a subscription payment platform for agencies or freelancers.

Another option for managing SaaS expenses... for their clients!

Key Features:

  • Generation of client-funded payment cards
  • Inter-company approval process
  • Billing for services and associated tools
  • Invoice centralization and SaaS access

Price / Free Trial:

  • 1% commission on expenses
  • Free trial available online

Their story in one sentence:

AppBind is a small California startup with 5 employees that had a brilliant idea.

SaaS Procurement or SaaS Negotiation: Negotiation Services / Marketplace

Supplier relationship management services have had a tremendous opportunity for growth and diversification with the increasing use of SaaS in the business world.

In 2023, for service companies, software subscriptions even represent the second-largest cost category after payroll!

Software publishers do not approach things the same way as traditional suppliers. Their business model is specific, and their sales methods are new. They offer online subscriptions with options for staggered and scalable payments.

Historically, the client company centralized its purchases. Software licenses were acquired through tenders. Specialized service companies (integrators, IT consultants, etc.) were often commissioned to support the IT team from pre-sales to project deployment.

The sales logic of SaaS is at odds with this model. Every employee can become a buyer. SaaS publishers do everything in their power to minimize friction and shorten the sales cycle.

The highly specific skill of supplier relationship management with SaaS publishers has therefore become critical in more ways than one. Due to the budgets involved, but also because of the technical expertise and agility required in this sector.

SaaS Procurement is thus a negotiation service with software publishers. However, there are preliminary steps to these negotiations:

  1. Identify existing suppliers
  2. Sort solutions by use/team
  3. Verify and validate internal administrators
  4. Map out users

SaaS Procurement - or SaaS Negotiation - is primarily a service that involves human interaction. It is less about the software itself, although it generally relies on an online platform.

10. Vendr

Vendr is an American player that has raised a total of $216 million and acquired one of the market leaders, Blissfully, in early 2022. The central value proposition is the negotiation service and purchases through their marketplace. Vendr can be seen as a procurement platform.

Key Features:

  • Step-by-step workflow for SaaS procurement
  • A marketplace of SaaS at negotiated prices
  • Custom negotiation services

Pricing / Target Market:

  • No standalone free trial
  • Targets companies spending >$400k/year
  • Starting at $36,000/year

Their story in one sentence:
Vendr is a procurement platform that guarantees a return on investment to its customers by negotiating SaaS vendor prices on their behalf.

Vendr pricing (as of October 2023)

Access to Vendr Pricing Page

11. Zylo

Zylo also offers services to negotiate SaaS supplier contracts. Their target market ranges from SMEs to large enterprises and also includes administrative services (for negotiation).

Key features:

  • Contract negotiation services
  • SaaS comparison marketplace
  • Purchase validation system

Pricing/free trial:

  • No self-accessible free trial
  • Prices are not public

Their story in two sentences:

With investments from Adobe, Slack, and Salesforce, Zylo counts these brands among its references. Founded in 2016, its positioning is somewhere between a SaaS Management solution and negotiation services.

12 - Zluri

A leading Indian player offering a wide range of features with a focus on the needs of IT directors. This includes governance management, offering user access management.

This player is thus positioned in two categories:

  1. SaaS Management, with app discovery through integration
  2. SaaS Ops, with user access management

Integrations with numerous SaaS are highlighted through a marketplace. Be sure to check what is possible or not for each integration.

Key Features:

  • Detection of SaaS subscriptions
  • Centralization of contracts
  • User access management
  • Microsoft 365 integration

Pricing / Free Trial:

  • No standalone free trial
  • Prices are not public

Their story in one sentence:
An Indian company founded in 2020, raised $32 million, and focused its development on native integrations, placing IT departments at the core of their offering.

13 - Sastrify

Sastrify is a platform created in 2020, which has raised nearly 60 million euros, and has focused on negotiation with software vendors. Its offering targets rapidly growing companies with SaaS budgets reaching several million euros.

Key Features:

  • ERP integration for SaaS discovery
  • Contract centralization and exchanges
  • Purchase platform with negotiated offers
  • Negotiation service

Pricing / Free Trial:

  • No standalone free trial
  • Targets companies based on their SaaS budget
  • Starting at €29,880 annually

Their story in one sentence:
A European player founded by digital entrepreneurs, Sastrify places software purchase negotiation at the heart of its offering.

14 - NachoNacho

NachoNacho has truly placed the marketplace at the core of its offering. Customers benefit from pre-negotiated deals and cashback. The detection system is therefore abandoned in favor of tracking through the use of virtual cards.

There is a real onboarding effort compared to solutions that offer integrations with existing payment methods.

Key Features:

  • Generation of virtual cards
  • Purchase platform with negotiated offers
  • SaaS discovery tool

Pricing / Free Trial:

  • €5/user/month
  • One month free trial
  • Variable cashback/pre-negotiated offers

Their story in one sentence:
A San Francisco startup with around thirty employees. NachoNacho creates a model and a true ecosystem in the B2B SaaS universe.

15 - is a team of specialized buyers. Their business model is based on the savings their clients achieve on their SaaS budget. Their methodology begins with an inventory of the company's software purchases, followed by tracking renewals to improve the procurement processes.

Key Features:

  • Audit of software solutions used by the company
  • Proposal of alternative offers/competition
  • Assistance in renewals negotiation

Pricing / Free Trial:

  • Pricing varies based on the client's SaaS spending
  • Expect around €33,600 billed annually for spending around €1 million annually
  • No online trial available

Their story in one sentence:
The buyer's team offers clients the outsourcing of their SaaS procurement process.'s pricing as of Sept. 2023

16 - Spendflo

Spendflo's promise is to simplify software procurement for hyper-growth businesses.

Key Features:

  • Purchasing assistance service
  • Approval procedure management
  • Contract centralization
  • Supplier compliance monitoring

17 - Tropic

Tropic centralizes SaaS management and offers purchasing support.

Key Features:

  • Pre-negotiated deals
  • Negotiation support
  • Sourcing platform

18 - Vertice

Another software procurement platform that helps businesses optimize their annual software spending. The solution streamlines the entire purchasing process and provides financial managers with complete visibility over all in-house SaaS software.

Key Features:

  • Workflow for software purchases
  • Negotiation assistance
  • Transaction benchmarking

SaaS Operations: Security and User Management

SaaS Operations solutions are specifically designed for IT departments, addressing a growing issue in businesses: the proliferation of online tools used by employees.

Historically, before the rise of SaaS, access to company-purchased software was exclusively managed by an IT administrator.

Since the 2010s and the widespread adoption of remote work in 2020, the processes of purchasing and accessing licenses have become decentralized.

Indeed, employees independently test and purchase SaaS software, but they don't always understand the financial implications and compliance risks involved.

However, system administrators are trained and knowledgeable about access management, data privacy, and, ultimately, gaining visibility into the internal usage of specific solutions.

Therefore, the term "SaaS Operations" refers to the policy governing the internal use of online software.

19 - Torii

With clients such as Pipedrive, Cloudinary, or Hired, Torii targets large enterprises (>500 employees) that consume many online applications. The primary concern for such companies is Shadow IT.

How does Torii tackle the Shadow IT issue in large enterprises?

  1. Mainly through SSO (Single Sign-On) authentication methods the company is already equipped with (e.g., Okta, SailPoint, onelogin, etc.)
  2. Via 170+ integrations with the most commonly used SaaS platforms in large enterprises, including Oracle, SAP, Netsuite, and others
  3. An optional browser extension to be installed for each employee.

There are multiple methods for detecting SaaS usage, with a preference for authentication methods. However, it's essential to note that SSO options for SaaS are predominantly available for "enterprise" plans and often come with a significant additional cost.

Key Features:

  • Discovery of apps through ERP integrations and authentication methods (SSO)
  • Categorization and feature duplication detection
  • Integration with the company's HRIS
  • Automated offboarding sequences

Pricing / Free Trial:

  • No free trial available for individual use
  • Prices are not disclosed

Their Story in One Sentence:
An Israeli company founded in 2017 by an experienced team. According to Crunchbase, they have raised $65 million for a solution targeting large enterprises.

20 - BetterCloud

BetterCloud's positioning is similar to Torii's, with features designed almost exclusively for the IT departments of very large enterprises. Security and compliance are at the core of their offering. CEO David Politis coined the term "SaaSOps" for the first time in 2019.

Key Features:

  • Discovery of SaaS through Oauth or SSO integration
  • Risk identification based on the type of accessible data
  • Access control and user role management
  • Advanced automated sequences

Pricing / Free Trial:

  • No free trial available for individual use
  • Prices are not disclosed

Their Story in Two Sentences:
BetterCloud is one of the most relevant players for very large enterprises. Their features allow for the automation of a significant portion of IT team tasks and are one of the few companies offering training and certifications.

21 - Lumos

Lumos is an 80-employee Californian startup. They have raised €30 million. User access management and employee onboarding are at the core of their platform.

Lumos, therefore, caters to rapidly growing businesses in need of implementing SaaS Operations policies.

Key Features:

  • Advanced user access management
  • Employee onboarding and offboarding
  • Decentralization of rights

Pricing / Free Trial:

  • No free trial available for individual use
  • Prices are not disclosed

Their Story in One Sentence:
Founded in 2020, Lumos focuses on the needs of IT teams in growing companies.

22 - Coreview

If your company uses Microsoft 365, Coreview is an essential tool for IT teams. The advantage of this solution is the centralization and streamlining of Microsoft suite license management. Usage can be hybrid: cloud and on-premises.

Key Features:

  • Integration with Microsoft 365
  • Integrator marketplace
  • Hybrid cloud/on-premises
  • Role management and delegation

Pricing / Free Trial:

  • No free trial available for individual use
  • $20,000 for companies with fewer than 1,000 employees

Their Story in One Sentence:
Coreview is a preferred Microsoft partner for enterprise account management. It focuses on the Microsoft suite's complexity and all its peculiarities.

23 - Basaas

Basaas is a platform that replaces a web browser for users, allowing managers to administer all applications used from a single space. However, it seems that this platform is merely being maintained and hasn't been developed since 2022.

Key Features:

  • Dedicated user platform
  • Password manager
  • Workflow definition

Pricing / Free Trial:

  • Free trial available for self-service
  • Public pricing based on the number of users

Their Story in One Sentence:
Basaas is a German software. The well-designed platform distinguishes between two uses (user and administrator). Unfortunately, development has ceased since 2022 as the leadership team has moved on to a different project.

Questions to consider when choosing
a SaaS Management Platform

What Features Should I Prioritize for My Company?
How to calculate the ROI of a SaaS Management platform formy company?
What Data Do SaaS Spend Management Solutions Access via Their Bank Account Integrations?
Should I Invest in a Comprehensive Procurement Management Solution or One Specialized for Software Subscription Expenses?